Planning meetings for work or school can be a challenge. You’ve got to make sure everyone’s free on a given time slot while making sure you don’t end up overlapping schedules that have already been set. And it’s not like it’s the most important thing you have to do, since you’ve got actual work that needs to be done. Thankfully, the world has come up with apps that can help you get everyone in one place without too much hassle. In fact, there are a lot of them out there and you might find yourself having to choose one over the other.


But What Makes a Good Meeting Scheduler?

You’re going to want a schedule that works with a wide selection of calendar programs, especially Google Calendar, iCal, and Outlook. Plus, you’ll want to get one that has a lot of quality of life features.

Speaking of calendars, you’ll want one that’s compatible with the one that you have without necessarily excluding some of your or workmates, so an app that doesn’t assume that all your friends will be using the same calendar is a plus. This is also helpful since it will allow your co-workers to set their own meetings for the benefit of the group.

Assistant.to

Platform: Web

Price: Free

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Assistant.to is an extension that uses data already in Google Calendar, so it’s great for people who already use the latter. The app is valued for its integration with tools like ReadyTalk, Join.Me and GotoMeeting, allowing for easy adding of new meetings schedules. Friends can also accept invites using their own calendar app.

Boomerang Calendar

Platform: Web

Price: Free

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This one’s another browser extension which uses Gmail and Google Calendar, except that it works with Chrome and Firefox as well. The app supports group meetings, allowing for better coordination and avoiding overlapping schedules. You can also use Boomerang to indicate your availability for the next few days, further avoiding conflicts of schedule.

Calendly

Platform: Web

Price: Free, with $8 for access to premium features

This one’s a clean and simple way to schedule those meetings and say when you’re available or not. You can even send links to your clients and co-workers to show that you’re available. And once they receive it, it only takes a few clicks on their part to finally set that meeting.

FreeBusy

Platform: Web, Outlook

Price: Free, with $12 for use of Premium features

FreeBusy is capable of integrating with all the major calendar apps, which means that you can use it for all kinds of meetings, whether it be for work or with people outside the office. You can easily set up invites based on your free schedule and your invitees can make suggestions if they’re not free.

Google Calendar

Platform: Web, iOS, Android

Price: Free

This one is undoubtedly one of the easiest to use. It’s free and pretty much everyone has their own Google account anyway. The functionality of setting meetings is already in the calendar app as well. So if you can set everyone up to share their Google calendars with one another, it would be the perfect setup for most businesses.

Meekan

Platform: Web, Outlook, iOS, Android

Price: Free

Meekan is particularly ideal for those who use Slack as a means of communicating with a team. Meekan allows you to schedule meetings easily and the Slack Bot can be directed to set appointments on any Meekan channel. The app is also known for its ability to recognize requests that you give it.

Meetin.gs

Platform: Web, iOS, Android

Price: $12/month

It’s not free, but Meetin.gs works well as an all-in-one meeting scheduler. It works with Slack, Google Calendar, and even Outlook. It also integrates with a lot of communication apps so you can easily teleconference with your workmates. It also has a useful agenda and action-item function that helps you manage the meetings whenever you need to.

Meetingbird

Platform: Web

Price: Free for 25 meetings per month; $9 for Pro features and unlimited meetings

Do you usually attend more meetings than usual? You’ll be able to easily keep track of them with Meetingbird. This elegant meeting tool just sits next to the Gmail inbox, allowing you to easily find available times, make invites, and share them with your workmates. You can also block times and even hyper-schedule for more productivity.

NeedToMeet

Platform: Web, Outlook, iOS, Android

Price: Free; $12 per year to get advanced features

NeedToMeet allows you to make an event page that you can share with your workmates and they can register for a slot. The app also lets people know who else is going. You can also get an Outlook add-in so you can make events directly from your Outlook without having to open the NeedtoMeet app. You can also add the scheduled meetings to your Google and iCloud calendars.

Pick

Platform: Web, iOS

Price: Free

Pick is simplifies the entire meeting scheduling process. You can simply access your Google calendar and contacts and decide who to meet with and when. The app will then allow the other user to do the same. But if all participants use Pick, the schedule is automatically set, saving everyone the trouble of picking a free time.

Rallly

Platform: Web

Price: Free

Although this app doesn’t use too many schedule management tools, it does come with an attractively simple function: Rallly allows you to vote on a proposed schedule meeting, and once everyone votes to meet, you can proceed with the agenda and start discussing. This allows you to handle the entire thing in one go

TimeBridge

Platform: Web

Price: Free

TimeBridge is designed to handle all meetings for you. You pick up to five different schedules that you’re available to meet and TimeBridge emails everyone and collects their preferences and ultimately confirms who will attend. It even syncs with Outlook, iCloud, and Google Calendar so that your planners are up to date. TimeBridge can also be used to declare your availability so that interested parties can know.

When choosing the right app for planning your meetings, make sure to take into account your personal circumstances. Make sure that your app of choice i

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